Minutes of Committee Meeting of the Friends of Cumbria’s Museum of Military Life 15 January 2019
1) Present:
- Lewis, P. Chandler, M. Milbourn, M. Rosling, G. Stitt, Mrs B. Stitt. S. Eastwood, J. Henderson M. Lund
2) Apologies:
- Stitt, P. Green, Mrs D. Parsons, Mrs M. McArdle, J. Mills
3) Minutes: The Minutes of the last meeting were taken as read
4) Actions from last meeting:
Membership letter to all members – completed.
Friends advertising banner. S.E. says that quote will be about £100. S.E. will need to discuss with Nick about graphics Action N.L/.SE
Valuation by Paul Laidlaw.See below
Pack more or less available. Mike R has trialled a set & waits for formal latter from chairman
Membership to be renewed on 1st of March; if not received by A.G.M., membership lapses. To be included in Constitution Action NDL
5) Membership Issues
132 membership letters sent out – 82 returned so far with £301 recovered in back subscriptions. Membership figures as follows: Ordinary 27;Senior 53; family 15 Honorary & Life 52 Total current membership 147
Some discussion about Life Membership costs. To be discussed at next committee meeting.
Secretary to include cost of Life Membership on next meeting agenda Action J Mills
All committee members to find out the costs of Life Membership. Action All members
Very poor records, estimated that about £2700 has been lost due to admin errors with lack of bank details missing from membership forms. Banks have not queried missing data so fees either not taken or placed in wrong accounts.
Treasurer to look into phantom accounts when he verified as treasure by HSBC. Further form filling to follow. Action C Stitt
Write to 22 members who have a missed payments record. Action M Rosling
6) Financial Issues– set of accounts submitted to committee . No questions raised other than action above.
7) Peter Green Talk 23 Feb19 1400 hrs start at Castle Airbourne by Ship The Taranto Landings in September 1943.followed by afternoon tea
- Advertise by flyer in Newsletter – J Henderson
- Text & E-mail- Matt
- Advertise in local paper N Lewis
- E-mail to RBL
P Laidlaw Valuation Afternoon 14Mar19, St Aiden’s Church Hall 1400 – 1600 hrs
- Publicity – e-mail. Text & Newsletter – Matt
- Extract info from P Laidlaw website & send to Doreen – Matt
- Advertise by flyer in Newsletter – J Henderson
- Ads in newspapers & magazines – D Parsons
- Tickets – printed by museum £4 in advance £5 on the door. Apply directly to museum or by post.
- Public to bring items for valuation, given a cloakroom ticket and called forward for confidential valuation. Then if agreeable the valuation is made public Tickets £4 in advance, £5 at the door
- Set Hall out – committee members on day
- Tea & scones/biscuits – B Stitt
- MC – TBC
8) Current programme:
DATE | EVENT | COMMENTS | RESPONSIBLE |
23-Feb19 | Airbourne by Ship The Taranto landings in September 1943. | followed by afternoon tea 1400 start | P Green & N Lewis |
14-Mar-19 | Antique Valuation | Paul Laidlaw St Aidens Church Hall | D Parsons |
13-Apr-19 | WW1 Dinner | TBC J Crouch | M Milbourn |
May-19 | Friends Open Evening | Confirm date | TBC |
19Oct-19 | Gallipoli Landings | John Mather | N Lewis |
19Dec19 | Combined Services Carol Service | Cathedral | P Chandler |
Feb-20 | Talk The March East | TBC | P Green & N Lewis |
9) Newsletter: More material required. Bare bones of an article sufficient. J.H. will either flesh it out or rewrite if necessary. Next L&D 01Feb 19
10) Museum Report: . Veterans’ lunches, involving young and very old veterans, going very well and much appreciated. Active programme, Tuesday Talks, Lunches Afghan War centenary – grant given for exhibition.
11) AOB
- Committee not in favour of writing to Lady Ballyedmond to ask for costs of dinners so that Tax could be claimed back.
- Issue of tax claims to be discussed. Geoff to invite Carl over and let NDL & SE know dates so that a meeting could be arranged to understand the issue of tax claims
- M Rosling pointed out that cost of stamps was going up in April and as he would be writing to members frequently plus te postage for Lion & Dragon it was agreed that second class stamps 300 large & 200 small would be purchased in advance & stored in museum safe Signature system needed to stock control Action G Stitt & M Rosliong
There being no other business the meeting closed at 17.35 hrs.
12) Next meeting05Mar19 at Museum at 1600 hrs.
ACTION NUMBER | BRIEF DETAIL | ACTIONEE |
190101 | Friends advertising banner/graphics. See Nick for photos & arrange meeting with Andy at graphics | S Eastwood/N Lewis |
181104 | Welcome Pack for new members | N Lewis/M Rosling |
190102 | Membership renewed 01Mar. De-listed if not renewed by AGM. Incorporate into Constitution | N Lewis/M Rosling/C Stitt |
190102 – | Secretary to include cost of Life Membership on next meeting agenda | J Mills |
190103 | All committee members to find out the costs of Life Membership of other similar organisations | All members
|
190104 | Treasurer to look into phantom accounts when he verified as treasure by HSBC. Further form filling to follow. | C Stitt
|
190105 | Write to 22 members who have a missed payments record. | M Rosling
|
190106 | Purchase 2ndclass stamps I n advance of 01April19 when price rises.200 ordinary & 300 large to be purchased & stored in museum safe Signature system needed to stock control | G Stitt/M Rosling |
190107 | Carl to be invited to discuss claiming tax issues | G Stitt |