Minutes of Committee Meeting of the Friends of Cumbria’s Museum of Military Life 15 January 2019

 

1) Present:

1. Lewis, P. Chandler, M. Milbourn, M. Rosling, G. Stitt, Mrs B. Stitt. S. Eastwood, J. Henderson M. Lund

2) Apologies:

1. Stitt, P. Green, Mrs D. Parsons, Mrs M. McArdle, J. Mills

3) Minutes: The Minutes of the last meeting were taken as read

4) Actions from last meeting: 

Membership letter to all members – completed.

Friends advertising banner. S.E. says that quote will be about £100. S.E. will need to discuss with Nick about graphics Action N.L/.SE

Valuation by Paul Laidlaw.See below

Pack more or less available. Mike R has trialled a set & waits for formal latter from chairman

Membership to be renewed on 1st of March; if not received by A.G.M., membership lapses. To be included in Constitution Action NDL

5) Membership Issues

132 membership letters sent out – 82 returned so far with £301 recovered in back subscriptions. Membership figures as follows: Ordinary 27;Senior 53; family 15 Honorary & Life 52 Total current membership 147

Some discussion about Life Membership costs. To be discussed at next committee meeting.

Secretary to include cost of Life Membership on next meeting agenda Action J Mills

All committee members to find out the costs of Life Membership. Action All members

Very poor records, estimated that about £2700 has been lost due to admin errors with lack of bank details missing from membership forms. Banks have not queried missing data so fees either not taken or placed in wrong accounts.

Treasurer to look into phantom accounts when he verified as treasure by HSBC. Further form filling to follow. Action C Stitt

Write to 22 members who have a missed payments record. Action M Rosling

6) Financial Issues– set of accounts submitted to committee . No questions raised other than action above.

7) Peter Green Talk 23 Feb19 1400 hrs start at Castle Airbourne by Ship The Taranto Landings in September 1943.followed by afternoon tea

• Advertise by flyer in Newsletter – J Henderson
• Text & E-mail- Matt
• Advertise in local paper N Lewis
• E-mail to RBL

P Laidlaw Valuation Afternoon 14Mar19, St Aiden’s Church Hall 1400 – 1600 hrs

• Publicity – e-mail. Text & Newsletter – Matt
• Extract info from P Laidlaw website & send to Doreen – Matt
• Advertise by flyer in Newsletter – J Henderson
• Ads in newspapers & magazines – D Parsons
• Tickets – printed by museum £4 in advance £5 on the door. Apply directly to museum or by post.
• Public to bring items for valuation, given a cloakroom ticket and called forward for confidential valuation. Then if agreeable the valuation is made public Tickets £4 in advance, £5 at the door
• Set Hall out – committee members on day
• Tea & scones/biscuits – B Stitt
• MC – TBC

 

 

 

 

 

 

 

 

 

 

8) Current programme:

DATE	EVENT	COMMENTS	RESPONSIBLE
23-Feb19	Airbourne by Ship The Taranto landings in September 1943.	followed by afternoon tea 1400 start	P Green & N Lewis
14-Mar-19	Antique Valuation	Paul Laidlaw St Aidens Church Hall	D Parsons
13-Apr-19	WW1 Dinner	TBC J Crouch	M Milbourn
May-19	Friends Open Evening	Confirm date	TBC
19Oct-19	Gallipoli Landings	John Mather	N Lewis
19Dec19	Combined Services Carol Service	Cathedral	P Chandler
Feb-20	Talk The March East	TBC	P Green & N Lewis

9) Newsletter: More material required. Bare bones of an article sufficient. J.H. will either flesh it out or rewrite if necessary. Next L&D 01Feb 19

10) Museum Report: . Veterans’ lunches, involving young and very old veterans, going very well and much appreciated. Active programme, Tuesday Talks, Lunches Afghan War centenary – grant given for exhibition.

11) AOB

1. Committee not in favour of writing to Lady Ballyedmond to ask for costs of dinners so that Tax could be claimed back.
2. Issue of tax claims to be discussed. Geoff to invite Carl over and let NDL & SE know dates so that a meeting could be arranged to understand the issue of tax claims
3. M Rosling pointed out that cost of stamps was going up in April and as he would be writing to members frequently plus te postage for Lion & Dragon it was agreed that second class stamps 300 large & 200 small would be purchased in advance & stored in museum safe Signature system needed to stock control Action G Stitt & M Rosliong

There being no other business the meeting closed at 17.35 hrs.

12) Next meeting05Mar19 at Museum at 1600 hrs.

 

 

 

ACTION NUMBER	BRIEF DETAIL	ACTIONEE
190101	Friends advertising banner/graphics. See Nick for photos & arrange meeting with Andy at graphics	S Eastwood/N Lewis
181104	Welcome Pack for new members	N Lewis/M Rosling
190102	Membership renewed 01Mar. De-listed if not renewed by AGM. Incorporate into Constitution	N Lewis/M Rosling/C Stitt
190102 –	Secretary to include cost of Life Membership on next meeting agenda	J Mills
190103	All committee members to find out the costs of Life Membership of other similar organisations	All members
190104	Treasurer to look into phantom accounts when he verified as treasure by HSBC. Further form filling to follow.	C Stitt
190105	Write to 22 members who have a missed payments record.	M Rosling
190106	Purchase 2ndclass stamps I n advance of 01April19 when price rises.200 ordinary & 300 large to be purchased & stored in museum safe Signature system needed to stock control	G Stitt/M Rosling
190107	Carl to be invited to discuss claiming tax issues	G Stitt