Minutes of Committee Meeting of the Friends of Cumbria’s Museum of Military Life
05 March 2019

1) Present: N. Lewis, , M. Milbourn, , G. Stitt, Mrs B. Stitt.  S. Eastwood, M. Lund ,Mrs M. McArdle

2) Apologies: C. Stitt, P. Green, Mrs D. Parsons, J. Mills, M. Rosling, J. Henderson

3) Minutes: The Minutes of the last meeting were taken as read

4) Actions from last meeting: 

181104 Pack more or less available. Mike R has trialled a set & waits for formal latter from chairman

190101 Ongoing. Friends advertising banner. S.E. says that quote will be about £100. S.E. will need to discuss with Nick about graphics  Action N.L/.SE

190102 Ongoing until AGM.  Membership to be renewed on 1st of March; if not received by A.G.M., membership lapses. To be included in Constitution Review Action NDL

190103 Life Membership costs varied £100-£500. Agreed £250 but to be confirmed by Membership Secretary & approved at AGM

190104 Phantom Accounts – Carl  Stitt has been accepted as Treasurer by HSBC. He will now look into their existence.

190105 MR to write to 22 members who have missed payments. Ongoing

190106 The purchase of 200 ordinary stamps and 300 stamps for large envelopes has been

made. These will be stored in the Museum safe.  Need to be included as part of the accounts See below

 

190107 C Stitt to come over to discuss matters financial especially re-claim of tax on historical events. Ongoing

 

5) MembershipAs of 04Mar19  130 members including 3 new. Split as follows:

• 6 Patrons or Honorary Members
• 45 Life Members
• 43 Senior Members
• 25 Regular Members
• 13 Family Members

 

190301 Secretary to include recruiting as a topic in next committee meeting Action J M

 

6) Accounts.Accounts for year-end presented and “adopted” by the committee (Copy attached) Chairman thanked Carl for his efforts to produce an accurate set of figures.

190302 Copy of year-end figures to be included with this year’s figures for the annual audit of joint Friends & Museum accounts purposes Action CS

7) Newsletter.No points as Editor had sent his apologies. Geoff Stitt offered to write an obituary for his uncle having discovered that as a local man he had sailed on HMS Rodney including the Bismark chase.

190303 Museum requested four pages in the next issue. Action  JH

8) Museum Report

SE announced that he would be retiring next year and that he has already informed the trustees.

He reported that much cataloguing needs to be done.

There has been much response from veterans for the planned exhibition on Afghanistan. £20,000 has been acquired from the MOD Covenant Fund.

The monthly Veterans Lunch continues to be a great success and the lecture programme has been produced.

Later in the year there will be an exhibition of 100 exhibits connected with the Regiment and another of the  60th Anniversary of KORB. The 75th anniversaries of D.Day and Arnhem will also be covered.

New material continues to come in.

SE requested a grant of £250 to buy 1st World War official accounts of events published by the Naval and Military Press.

He reported also that the painting of the Crimean Bowls scene needs attention and re-stretching. Estimates will be needed.

190304 £400 maximum was granted by the Friends for the purchase of books (The museum may go ahead with purchases to this value without further referral to The Friends)

 

9) Future Events.

190305 Paul Laidlaw antique Valuation postponed to later date . Confirm date Action DP

190306 Investigate additional venue (Methodist Hall?) Action M McA

190307 WW1 Dinner possibly to be held during !00 objects Exihibition.  Action SE to confirm J Crouch availability.

Friends Open Evening  07Jun19. Cheese & Wine. Friends free – non-Friends £10 unless they join that night

 

10) Fund  raising – to be kept on agenda for next meeting  Action JM 190308

 

11) AOB

190309 agreed to buy a further 200 small & 300 large stamps Action G S

190310 Inform treasurer of purchase & current stock of stamps Action GS

12) Dates of next Committee meeting

07May19 At the Museum 1600 hrs

25Jun19 AGM 1900 hrs

10Sep19 At Museum 1600 hrs plus talk (TBC)

 

Current programme:

DATE	EVENT	COMMENTS	RESPONSIBLE
TBC	Antique Valuation	Paul Laidlaw	D Parsons
TBC	WW1 Dinner	TBC J Crouch	M Milbourn
07Jun19	Friends Open Evening	Cheese & Wine	TBC
25Jun19	AGM	1900 hrs	JMills Secretary
10Sep19	Committee Meeting plus talk TBC	Meeting at 1600 hrs Talk TBC	JMills
19Oct-19	Gallipoli Landings	John Mather	N Lewis
04Dec19	Combined Services Carol Service	Cathedral	P Chandler
Feb-20	Talk The March East	TBC	P Green & N Lewis

 

ACTION NUMBER	BRIEF DETAIL	ACTIONEE
190101	Friends advertising banner/graphics. See Nick for photos & arrange meeting with Andy at graphics	S Eastwood/N Lewis
181104	Welcome Pack for new members	N Lewis/M Rosling
190102	Membership renewed 01Mar. De-listed if not renewed by AGM. Incorporate into Constitution	N Lewis/M Rosling/C Stitt
190104	Treasurer to look into phantom accounts when he verified as treasure by HSBC. Further form filling to follow.	C Stitt
190105	Write to 22 members who have a missed payments record.	M Rosling
190309	Purchase 2ndclass stamps I n advance of 01April19 when price rises.200 ordinary & 300 large to be purchased & stored in museum safe Signature system needed to stock control	G Stitt/M Rosling
190107	Carl to be invited to discuss claiming tax issues	G Stitt
190301	Secretary to include recruiting as a topic in next committee meeting	J Mills
190302	Copy of 2017/18 year-end figures to be included with this year’s figures for the annual audit of joint Friends & Museum accounts purposes	C Stitt
190303	Museum requested four pages in the next issue.	J Henderson
190304	£400 maximum was granted by the Friends for the purchase of books (The museum may go ahead with purchases to this value without further referral to The Friends)	S Eastwood & C Stitt
190305	Paul Laidlaw antique Valuation postponed to later date . Confirm date	D Parsons
190306	Investigate additional venue (Methodist Hall?)	M McArdle
190307	WW1 Dinner possibly to be held during !00 objects Exihibition. Confirm J Crouch availability.	S Eastwood
190308	Fund  raising – to be kept on agenda for next meeting	JMills
190309	Agreed to buy a further 200 small & 300 large stamps	G Stitt
190310	Inform treasurer of purchase & current stock of stamps	G Stitt